Senior Sales Administrator - Mining Company | Talent Hunts Indonesia | Indonesia Executive Search | Headhunting

Responsibilities:

To prepare Tender/Sales quotation/Sales order/Vendor documentation, issuance of the sales invoice, and liaise with the bank for a letter of credit sales/various bank guarantee.
Monitor accounts receivable – ensure timely payment from the customer/generate SOA
To provide after-sales support – complaints/warranty/credits.
To prepare Purchase Order/issuance of the Purchase invoice and liaise with vendor ensure timely delivery.
To source for Freight Company, coordinate with them, and ensure that all materials arrive on time.
To complete all logistics paperwork for purchases and delivery including delivery orders, Pro-forma invoices, packing lists, purchase orders, goods receipt notes, and warehouse goods transfer notes.
To ensure that all logistics paperwork is adequately filed and stored for GST/audit reference.
Sub Distributor/Agent Agreement maintenance - To ensure agreement up to date. To verify the commission report for commission accrual.
To provide Sales/Purchase reports – both outstanding and completed – weekly, monthly, quarterly and yearly basis.
To provide Inventory report – Aged and non-Aged - monthly basis.
To provide QHSE report – Monthly working hours for Asia Staff.
System maintenance – create customer code/item code/update price/update vendor price list.
To work with the insurance company – for the provision of updated insurance certificates. Generate marine certificates.

Requirements:

Must have an advanced ability with establishing document control systems and programs ensuring that project and client information is accurate, controlled, transmitted and archived for optimized tracking and retrieval
Strong written and verbal communication skills
Interpersonal skills to interface effectively at all levels of colleagues and external consultants/parties
Organization and time management skills
Strong proficiency in Microsoft office applications
5 years’ experience in sales & administration
Must have experience with an ERP system (SAP, NAV etc) Syteline experience preffered,
Ability to multi-task and handle multiple projects and requests
Ability to exercise good customer service skills to both internal and external stakeholders
Degree in Business Adminstation /Management